Management of staff selection/pre-contractual, contractual and/or functional relationship (registration in the employee portal, curriculum screening process, theoretical examination and merit-based selection process, psychotechnical and competence tests, practical skills tests, interviews, contracting, insurance, withholdings, payroll, holidays, permits, absences,...), and employee mobility processes and other situations arising from the relationship. Management of the time control log.

NAVANTIA S.A. S.M.E.
A84076397
C/Velázquez, 132 - 28006 MADRID (Madrid)
[email protected]

The legal bases for the processing are:
Article 6(1)(b) GDPR: processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Article 6(1)(c) GDPR: processing is necessary for compliance with a legal obligation to which the controller is subject:
- Royal Legislative Decree 5/2015, of 30 October, enacting the consolidated text of the Basic Statute for Public Employees Act.
- Royal Legislative Decree 2/2015, of 23 October, enacting the consolidated text of the Workers Statute Act.
- Organic Law 11/1985, of 2 August, on Freedom of Association.
- Spanish Law 35/2006, of 28 November, on Personal Income Tax.
Article 6(1)(e) GDPR: processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- Royal Legislative Decree 5/2015, of 30 October, enacting the consolidated text of the Basic Statute for Public Employees Act.
GDPR Article 6(1)(f): the processing is necessary to satisfy legitimate interests pursued by the data controller.
- Royal Legislative Decree 2/2015, of 23 October, enacting the consolidated text of the Workers Statute Act.
In certain cases, processing may be based on GDPR Article 6(1)(a): consent of the data subjects.
The legal basis in the case of special categories is Article 9(2)(b) GDPR: processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment law.

Data will be stored for the time necessary to comply with the purpose for which they were collected and to determine the possible liabilities that could derive from that purpose and data processing. The provisions of the file and documentation regulations applicable to Navantia will apply.
The economic data of this processing activity will be retained under the General Taxation Act (Ley 58/2003, de 17 de diciembre).
The data relating to the time control log will be stored under Royal Legislative Decree 2/2015, of 23 October, enacting the consolidated text of the Spanish Workers Statute Act.

Persons registered on the Employee Portal, persons applying for employment at Navantia and employees at Navantia

Occupational offences (record).

Health and disability; union membership.

Name and surname; tax identification number*; social security/mutual fund number; personal registration number; mailing address; photo; telephone; email; signature**
(*) Foreigner identification number, passport number or residence card number
(**) Manual or electronic.

Personal characteristics; social circumstances; academic and professional details; employment details, work history certificate and employment contracts, accreditation of merits, economic, financial and insurance data; other (other type of data necessary for staff management in employment matters). Data related to the results of the theoretical examinations, merit-based selection process, psychotechnical tests, competencies and skills tests, and data related to the interviews conducted in the selection tests.

The security measures applied correspond to those in Schedule II (Security Measures) of Royal Decree 3/2010, of 8 January, regulating the National Security Scheme for Electronic Administration, and described in the documents forming part of Navantia's data protection and information security policy.
Security measures corresponding to Schedule A of UNE-EN/IEC 27001 - Information Security Management Systems.

In addition, security measures are adopted on paper documentation based on the risks to which they are exposed to ensure the confidentiality of the data processed.

Communications are envisaged when data can be communicated in accordance with Article 6 GDPR, in relation to authorised processing of:
- Social Security General Treasury.
- Tax Authority.
- Financial institutions.
- Insurance companies.
- Trade union organisations.
- Ministry of Employment.
- Accident mutual insurance companies.
- Public State Employment Service (SEPE).
- Spanish state-owned industrial holding company (SEPI).
- Courts of Justice.

Data transfers to third countries are envisaged for the proper performance of the work activity.