International travel

Management of personal data related to logistical services (domestic and international travel, hotel, vehicles without/with driver, catering, rooms, courier services) and international travel of expatriate employees in Navantia and foreign people in Spain. Management of relations with consulates and embassies and collaborated entities. International insurance management. General services and security management. Management of terminations abroad.
Entity in charge
C/Velázquez, 132 - 28006 MADRID (Madrid)
[email protected]
Base de licitud
The legal bases for the processing are:
Article 6(1)(b) GDPR: processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Article 6(1)(c) GDPR: processing is necessary for compliance with a legal obligation to which the controller is subject:
- Law 35/2006, of 28 November, on personal income tax and of the
partial amendment of the corporate tax act, the non-resident income tax and wealth tax act. - Law 45/1999, of 29 November, on the transfer of workers within the framework of the provision of transnational services.
- Royal Legislative Decree 2/2015, of 23 October, enacting the consolidated text of the Workers Statute Act.
- Other regulations in the country of destination.
Article 6(1)(a) GDPR: consent of the data subject.
terms for data retention
Data will be stored for the time necessary to comply with the purpose for which they were collected and to determine the possible liabilities that could derive from that purpose and data processing. The provisions of the file and documentation regulations applicable to Navantia will apply.
Affected groups
Navantia employees abroad and their family members (including data of minors under 14 years of age)
Data type - Infringement
Criminal records.
Data types - Special categories
Health; disability; data of ethnic, racial origin, political opinions, religious or philosophical beliefs
Data type - Identification data
Name and surname; tax identification number*; mailing address; telephone number; email; staff registration number, signature**.
(*) Foreigner identification number, passport number or residence card number
(**) Manual or electronic.
Data type - Other
Personal characteristics; social circumstances; academic and professional details;
employment details; transactions of goods and services; economic, financial and insurance details; other information necessary to manage employees abroad
Security measures
The security measures applied correspond to those in Schedule II (Security Measures) of Royal Decree 3/2010, of 8 January, regulating the National Security Scheme for Electronic Administration, and described in the documents forming part of Navantia's data protection and information security policy.
Security measures corresponding to Schedule A of UNE-EN/IEC 27001 - Information Security Management Systems.
Security measure
In addition, security measures are adopted on paper documentation based on the risks to which they are exposed to ensure the confidentiality of the data processed.
Communications are envisaged when data can be communicated in accordance with Article 6 GDPR, in relation to authorised processing of:
- Consulates.
- Embassies.
- Financial institutions.
International transfers
Data transfers to third countries are envisaged for the proper performance of the work activity.
Countries in which Navantia has staff (United Kingdom, India, Saudi Arabia, US, Australia,...)
Transfer of personal data to third countries is carried out within the framework of an employment contract.